https://docs.msupply.org.nz/docs/ 2026-04-06T16:44:47+00:00 https://docs.msupply.org.nz/docs/ https://docs.msupply.org.nz/docs/_media/wiki:logo.png text/html 2025-02-13T04:47:10+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:ad_hoc_items 4.09. Ad hoc items From the Item menu, choose Ad Hoc items... This feature requires activation in Preferences > Invoices 1 mSupply(r) defines Ad Hoc items as items that you don't keep in stock, and that you never will keep in stock. An example of an Ad Hoc item is a specialised item of diagnostic equipment which you would purchase on one occasion only. When a customer orders an item that you decide will be a text/html 2024-11-08T13:27:18+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:adding_a_new_item 4.02. Adding a new item There are different types of item in mSupply but this is the function you use to add them all. The different types are: * Normal: This is the one you will nearly always use and is something which you can receive, distribute and hold stock of. text/html 2020-01-14T10:55:55+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:department_management 4.12. Managing item access with Departments Introduction Item departments are a mechanism by which you can restrict item availability to certain customers only. Item departments are a bit complicated. Here's what you need to remember: * Each customer can be a member of only one group. text/html 2021-05-04T14:15:23+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:drug_interaction_groups 4.11. Managing drug interaction groups This feature is chosen from the Item menu The examples given in this section are included only for the purpose of familiarising the user with the interactions feature of mSupply and how to use it. Use of this feature is the responsibility of the user, and Sustainable Solutions bears no liability whatsoever for any consequence of inappropriate or incorrect use. text/html 2024-11-04T13:11:42+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:forecasting 4.21. Forecasting In mSupply, 'consumption' is defined as stock that is issued. Stock lost due to damage, expiry, etc. is managed through Inventory Adjustments and is not included in 'consumption'. During the later quantification calculation, there are options to include or exclude text/html 2023-12-12T14:44:46+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:inventory_adjustments 4.19. Inventory adjustments Inventory adjustments allow you to increase or decrease the stock of an item that is recorded in mSupply(r). You will need to adjust the inventory if: * Stock is discarded (due to damage or expiry) * Stock has been stolen. text/html 2026-01-16T12:31:53+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:item_basics 4.01. About items An item in mSupply is usually a product that you purchase from a supplier, hold in stock and supply to a customer. However, there are also other types of items: * A service item has no stock, but can still be added to customer invoices and charged for. Service item examples are a freight charge, a consultation fee, an express delivery fee, etc.item_basics index text/html 2021-09-02T01:24:38+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:item_categories 4.03. Item categories Item categories are a great way of grouping your items. This enables you, for example, to report on specific groups of products by filtering by item category. This can be extremely helpful. mSupply provides 4 different categories (called category 1, category 2, category 3 and VEN) for you to use. Category 2 and 3 are normal categories but 1 is a bit special - it's hierarchical and has 3 levels (level 1, 2 and 3. Level 1 is the top level, level 3 is the bottom). VEN refers… text/html 2023-10-16T09:53:21+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:item_locations 4.06. Stock locations and location types Keeping track of where stock is in your store is an important part of good warehouse practice. You don't want to have to go hunting through your whole store for stock, wasting time and energy when mSupply can tell you exactly where it is! text/html 2023-12-12T14:44:57+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:item_units_and_item_accounts 4.20. Units Choose Show units from the Items menu. When you have defined your units, a list is displayed: Click the New button to add a new unit. Note that you will need to have sufficient user permissions to use this function. Do not change the record for one unit into a different unit, as all items using that unit will be updated. text/html 2021-05-12T12:16:45+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:manufactured_items 4.07. Building (manufacturing) items mSupply provides for a mechanism to manufacture (build) a new item from two or more existing items. A build is a way of recording items you have manufactured. That is, raw materials that are in your stock are used (taken out of stock), and a new stock item is created. text/html 2026-02-16T12:51:10+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:master_lists 4.04. Item master lists Updated: Version 3.1 Master lists are standard lists of items you would supply to wards, clinics, etc. on a regular basis. Once set up, a master lists can be assigned to customers or Virtual stores, and then used to support Stock Control including imprest orders. Master Lists are useful to stores which have a number of customers or virtual stores that they supply whose lists of stock items are either identical or very similar. text/html 2026-02-19T17:00:37+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:merge_items 4.08. Merging two items If an item has inadvertently been added twice, with slightly different descriptions, here is your safety line! Choose Merge two items... from the Item menu. This window is displayed: In the Item to keep box type the first few characters of the item you want to keep and press the Tab key. Then select the correct item from the list displayed (if only 1 item matches what you have typed it will be put in the box for you without the need for selection). text/html 2024-06-04T05:42:30+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:non_stock_items 4.10. Non-stock items There are occasions when you need to order an item that you wish to add to your stock list, but which you currently do not wish to keep in stock. mSupply(r) treats such an item as a Non-stock item. Although you do not hold any stock of a non-stock item, it is quite likely that you may place regular orders for it. text/html 2025-08-11T08:53:15+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:phased_stocktakes 4.18. Phased stocktakes General Phased stocktakes are commonly carried out in larger warehouses. In this type of stocktake, stocktakes are created for each aisle and level combination in the warehouse. When a stocktake is finalised then a new stocktake is created from it containing only the lines with discrepancies. When the third count is finalised then adjustments are made to make the stock in mSupply match any discrepancies. Thus, there is a maximum of 3 phases for each stocktake. text/html 2025-08-29T14:15:37+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:pricing 4.13. Prices in mSupply mSupply has many different mechanisms for altering the sell price of items in invoices depending on many things. Below in this article: * Item Margins * Per customer price lists Elsewhere: * Customer price categories * Catalogue Price * Program pricing 12 month average * Patient list pricing Customisations for certain clients (give us details of your situation, and we may be able to extend the functionality to your needs). Ask about: text/html 2024-10-17T14:02:58+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:programs 4.05. Programs There are a number of ways of modelling programs in mSupply: * completely separate sets of virtual stores for each program (see section 22.08. Virtual stores) * tag stock with different program labels in the same store (see section 7.06. Custom stock fields) * use the donor field as the program label (see section text/html 2023-08-23T19:04:28+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:repacking 4.14. Repacking items Creating a new repack The command Items > New repack will display a window where you can repack a particular item into smaller or larger packs and/or move all or part of a batch to another location. It is a more complex version of the text/html 2023-12-12T14:46:13+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:replenishments_setup 4.22. Pickfaces and Replenishments setup In a large, busy warehouse it is sometimes useful to designate some shelf locations as pickfaces. These locations are easily accessible for pickers, usually at floor level or the next level up in the racking. These pickfaces are then replenished from other, harder to reach locations somewhere in the warehouse. text/html 2023-12-12T14:46:26+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:replenishments 4.23. Pickfaces and Replenishments Before using pickfaces and replenishments there is some setup you need to carry out. To find out about that, see the previous 4.22. Pickfaces and Replenishments setup page. When you've gone through that, you're ready to start here. Replenishment statuses text/html 2024-11-08T12:22:19+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:showing_batches 4.15. Show items with stock Updated: version 3.12 This can be accessed by choosing Show items with stock from the Item menu or by clicking on the Stock icon on the Item tab of the Navigator. Either of these options will display this window: By default all stock is listed, and where the stock of an item is present in different batch numbers, each one is displayed. text/html 2023-04-06T14:24:59+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:splitting_a_stock_line 4.16. Splitting a stock line The Split feature of mSupply provides us with the ability to break down stock into smaller pack sizes, consolidate it into larger pack sizes or move part or all of a stock line to a new location. Here's how to use it: text/html 2026-02-16T16:03:08+00:00 Anonymous (anonymous@undisclosed.example.com) https://docs.msupply.org.nz/docs/items:stocktakes 4.17. Stocktakes General There are four main types of stocktakes: * Initial stocktake: The stocktake carried out when initially deploying mSupply at a site. This is the most difficult stocktake as it is not only the biggest stocktake you will ever carry out in the store, it will also be one of the first things you ever do in mSupply, so you are still learning the system!