mSupply documentation wiki - tutorial https://docs.msupply.org.nz/docs/ 2026-04-06T16:42:29+00:00 mSupply documentation wiki https://docs.msupply.org.nz/docs/ https://docs.msupply.org.nz/docs/_media/wiki:logo.png text/html 2020-08-27T23:33:24+00:00 Anonymous (anonymous@undisclosed.example.com) 3.05. Creating and viewing items https://docs.msupply.org.nz/docs/tutorial:creating_viewing_items 3.05. Creating and viewing items Creating a new item In this section of the tutorial, we are going to add two new items to our mSupply database. From the navigator's opening screen, click on Item, the 3rd large icon on the top of the screen. The following screen appears: text/html 2020-08-27T23:51:05+00:00 Anonymous (anonymous@undisclosed.example.com) 3.06. Customers and suppliers https://docs.msupply.org.nz/docs/tutorial:customers_suppliers_contacts 3.06. Customers and suppliers Adding a customer or supplier In this section of the tutorial, we will add a new supplier and a new customer. Adding a supplier From the top of the mSupply navigator screen, click on the 2nd of the large icons, Suppliers text/html 2020-08-27T04:46:25+00:00 Anonymous (anonymous@undisclosed.example.com) 3.01. The tutorial like no other https://docs.msupply.org.nz/docs/tutorial:full_tutorial 3.01. The tutorial like no other For a glossary of terms please refer to section 1.05. Terms, definitions and conventions used in this user guide Only mSupply(r)'s basic features are covered in this tutorial. The enhanced features are covered in-depth in later sections of the user guide. mSupply explained text/html 2025-03-16T22:39:24+00:00 Anonymous (anonymous@undisclosed.example.com) 3.08. Enter incoming goods (supplier invoices) https://docs.msupply.org.nz/docs/tutorial:incoming_goods 3.08. Enter incoming goods (supplier invoices) In some countries, an invoice for incoming goods is referred to as a “bill” - in mSupply we use “supplier invoice” to mean the same thing. Let's suppose we have just received a shipment containing two items from Acme Pharmaceuticals, and we want to enter these goods into stock. The invoice looks like this: text/html 2023-08-29T18:03:38+00:00 Anonymous (anonymous@undisclosed.example.com) 3.07. Viewing Names in Google Maps https://docs.msupply.org.nz/docs/tutorial:location 3.07. Viewing Names in Google Maps If you know the exact geographical location of the supplier or customer, the Lat (latitude) and Long (longitude) fields can be completed in their Photo tab. You should use the following conventions when entering the exact geographic location for a supplier or customer: text/html 2023-04-07T08:38:26+00:00 Anonymous (anonymous@undisclosed.example.com) 3.02. Logging in https://docs.msupply.org.nz/docs/tutorial:log_in 3.02. Logging in When mSupply starts you will be presented with the login window: This is the login window for when mSupply is started for the first time. Username Select your username from the list. * Only users from your facility will be displayed. If the list is long, you can type the first few characters of your username in the text/html 2020-08-27T21:28:26+00:00 Anonymous (anonymous@undisclosed.example.com) 3.04. Navigator https://docs.msupply.org.nz/docs/tutorial:navigator 3.04. Navigator Overview The mSupply navigator provides access to most of the functions you will be using regularly in mSupply. Many of these functions can also be opened using shortcut keys. Once you have gained some experience, you may find it quicker to use the shortcuts. text/html 2020-08-27T06:01:51+00:00 Anonymous (anonymous@undisclosed.example.com) 3.03. Opening the example data file https://docs.msupply.org.nz/docs/tutorial:opening_example_datafile 3.03. Opening the example data file You will have two icons on your desktop - double-click the mSupply icon. If you are opening mSupply for the first time, the program should automatically open the example data file. The full path to the data file is displayed, along with other useful information by choosing text/html 2020-08-30T23:16:42+00:00 Anonymous (anonymous@undisclosed.example.com) 3.09. Enter outgoing goods (customer invoices) https://docs.msupply.org.nz/docs/tutorial:outging_goods 3.09. Enter outgoing goods (customer invoices) Now let's suppose we have just received an order as follows: <HTML> </HTML> From: Blue Cross Hospital Order number: PO882 Delivery: Express courier please text/html 2020-08-30T23:47:55+00:00 Anonymous (anonymous@undisclosed.example.com) 3.10. Entering quotations https://docs.msupply.org.nz/docs/tutorial:quotes 3.10. Entering quotations mSupply allows you to keep a record of prices that suppliers have quoted to you for each item. Let's assume that you have just received 2 quotations for Amoxycillin 250mg capsules. One of the companies has used US dollars for their quotation, and the other has used British pounds. Before entering the details of the quotations, it is necessary that both of these currencies are recognised in mSupply. To achieve this, choose the menu item text/html 2019-10-21T19:22:54+00:00 Anonymous (anonymous@undisclosed.example.com) 3.12. Where to now? https://docs.msupply.org.nz/docs/tutorial:where_next 3.12. Where to now? * Use the example database to experiment with different commands as you read about them in the user guide. * Have a “dummy run” at starting a new data file and using it. * Return to our main documentation page at text/html 2021-07-04T22:51:22+00:00 Anonymous (anonymous@undisclosed.example.com) 3.11. Working with lists https://docs.msupply.org.nz/docs/tutorial:working_with_lists 3.11. Working with lists Whenever you perform a search in mSupply resulting in more than one item being found, you will be presented with a list of records (e.g. items, names, contacts or another list) that match the criteria you entered. mSupply uses two types of list display.